PRESENT Councillor J.M. Like (Chairman)

Councillors B.W. Davies, D.E. Davies, H.L. Evans, Mrs. S.D. Francis, V.J. Gibbs, Mrs. B.L. Greet, C.G. Gwillim, Mrs. D.M.J. James, E.B.L. James, O.V. James, Mrs. L. Jarman-Harris, Mrs. J.M. Jones, Mrs. I.B. Lewis, C.J. Mann, E.T. Morgan, P.M. Norbury, T.J. Probert, Mrs. M. Roberts, Mrs. D.G. Thomas, V.J. Van-Rees, Mrs. B.R. Watkins and Mrs. H.J. Whittall.

1. CHAIRMAN'S ANNOUNCEMENTS

Condolences

The Committee noted with deep regret the tragic death of Mr. Kevin Thomas, the son-in-law of Councillor Mrs. D.M.J. James and as a mark of respect and in his memory, Members stood in silent tribute.

Councillor Mrs. M. Taylor

Members of the Committee were concerned to note that Councillor Mrs. Mary Taylor had sustained a broken ankle and requested that a letter be sent to Councillor Taylor wishing her a speedy recovery to full health.

Chairmen

The Chairman congratulated Members on their election as Chairmen and Vice-Chairmen of various Committees of the Council.

Officers

The Chairman congratulated Mr. Chris Taylor on his appointment as the Brecknockshire and Radnorshire Environmental Health Manager and Mr. Wynne Davies on his appointment as Brecknockshire and Radnorshire Housing Manager and wished both officers well in their new posts.

2. APOLOGIES

Apologies for absence were received from Councillors A.M. Morgan, R.H. Williams, Mrs. M. Taylor and R.E.P. Williams.

3. DECLARATIONS OF INTEREST

The following declarations of interest were made by Members:

Councillors Mrs. L. Jarman-Harris and D.E. Davies in respect of the Community Leisure and Recreation Committee Minutes - Grant Application CG2120. Councillor E.T. Morgan in respect of Grant Applications CG2178 and 2238.

Councillor C.J. Mann in respect of Enclosure 4, page 4 and Enclosure 11 in respect of Young Farmers Clubs.

4. MINUTES

The Chairman was authorised to sign as a correct record the Minutes of Brecknockshire, held as follows:

21 April, 1998

7 May, 1998

12 May, 1998

13 May, 1998

10 June, 1998

5. BRECON TOWN CENTRE WORKING PARTY

The Committee received the Minutes of Meetings of the Brecon Town Centre Working Party, as follows:

MINUTES OF A MEETING OF THE BRECON TOWN CENTRE WORKING GROUP HELD IN THE COUNCIL CHAMBER, NEUADD BRYCHEINIOG, CAMBRIAN WAY, BRECON, ON FRIDAY 1 MAY, 1998 AT 3.00 P.M.

PRESENT Councillor Mrs. M. Roberts

Councillors D.E. Davies, H.L. Evans, Mrs. S.D. Francis, Mrs. B.L. Greet, Mrs. D.M.J. James, O.V. James, I.G. Jones, Mrs. I.B. Lewis, E.T. Morgan, P.M. Norbury, T.J. Probert, Mrs. M. Taylor and R.H. Williams.

Councillor C. Walsh, Brecon Town Council

Mr. E. Bowles, Brecon Beacons National Park Authority

Mr. J. Guscott, Brecon Beacons National Park Authority

Mr. B. Woodhead, London and Cardiff Properties/Brunswick Holdings

Mr. R. Jones, Knight Frank

1. APOLOGIES

Apologies for absence were received from Councillors V.J. Gibbs, C.J. Mann, C.G. Gwillim and Mrs. H.J. Whittall.

2. DECLARATIONS OF INTEREST

Councillor E. T. Morgan repeated his declaration of interest and Welsh Office dispensation in relation to the Town Centre development.

3. MINUTES

The Chairman was authorised to sign the Minutes of the Meeting of the Working Party held on 23 March, 1998 as a correct record.

4. REPORT OF THE COUNTY SECRETARY

Brecon Town Centre Development

The County Secretary was very pleased to confirm that the Brecon Beacons National Park Authority Planning Committee had granted planning permission at its meeting on 23 April, 1998 for all the development proposals, including the relocation of the Livestock Market to the Warren Road site, the development of a Safeway Supermarket on the current Livestock Market site, the highway proposals and consent for the demolition of the old Infirmary on the Watton subject to the approval of CADW.

The Section 106 Agreements relating to town centre car parking had been prepared and were ready for signature by all parties. Mr. Woodhead confirmed that the new Livestock Market would be completed prior to the closure of the existing market.

The County Secretary confirmed that as previously agreed the Council would now exercise its option to purchase the land at Warren Road for the development of the new Livestock market prior to the expiry of the option in June. The grant application for the new Livestock Market had been accepted by the Welsh Office in the quarter ending 31 March and would now be processed by them. It was anticipated that work would commence on the new Livestock market in July/August with completion by the end of the year, the market would move at the beginning of January. There would be no gap in the operation of the Market. The Highways Direct Services Organisation currently housed in the Old Infirmary would move to the Vicarage, Ffrwdgrech in August of this year so that additional car parking space would be provided on the Watton Depot site prior to any works commencing in the town centre.

Members of the Working Party requested that a press release be prepared giving details of the anticipated time table in broad terms and that officers of the Public Relations Department attend future meetings of the Working Party.

5. LOCAL GOVERNMENT (ACCESS TO INFORMATION) ACT 1972

Exclusion of Press and Public

RESOLVED that pursuant to the provisions of Section 100A of the Local Government Act 1972 the public and press be excluded from the meeting on the grounds that there would be disclosure to them of exempt information under Schedule 12(a), Part 1, Sub-Sections (1) (8) and (9) of the above Act in respect of the following item:

6. REPORT OF THE COUNTY SECRETARY

Brecon Town Centre Development proposals

The County Secretary explained that negotiations were almost complete with the Market Auctioneers on the surrender of their current lease and the lease of the proposed new Livestock Market. Mr. Rob Jones, Knight Frank, gave details of the current position with regard to the acquisition of the properties in Free Street, Brecon. The Working Party noted that the overall public sector scheme costs were in the region of £4m. to be funded from capital receipts and shire reserves.

Members of the Working Party requested that officers look into the possibility of the Council purchasing the Trevor Phillips land at the rear of Free Street, Brecon.

Councillor Mrs. M. Roberts

CHAIRMAN

MINUTES OF A MEETING OF THE BRECON TOWN CENTRE WORKING PARTY HELD AT NEUADD BRYCHEINIOG, BRECON, ON 20 MAY, 1998 AT 2.30 P.M.

PRESENT Councillors D.E. Davies, H.L. Evans, Mrs. S.D. Francis, Mrs. B.L. Greet, Mrs. D.M.J. James, O.V. James, J.M. Like, A.M. Morgan, E.T. Morgan, P.M. Norbury, T.J. Probert, Mrs. M. Roberts, Mrs. M. Taylor, Mrs. D.G. Thomas, T.J. Van-Rees and Mrs. H.J. Whittall.

Councillor M.H. Gittins, Brecon Town Council

Mr. C. Jones, Brecon Beacons National Park Authority

Mr. Rob Jones, Knight Frank

Mr. B. Woodhead, Brunswick Holdings/London and Cardiff Properties.

1. CHAIRMAN

RESOLVED that Councillor Mrs. M. Roberts be elected Chairman of the Working Party for the ensuing year.

2. VICE-CHAIRMAN

RESOLVED that Councillor P.M. Norbury be elected Vice-Chairman of the Working Party for the ensuing year.

3. APOLOGIES

Apologies for absence were received from Councillors V.J. Gibbs, Mrs. I.B. Lewis and C.J. Mann.

4. DECLARATIONS OF INTEREST

The declarations of interest previously made by Members (Councillors A. M. Morgan, E. T. Morgan Mrs. M. Roberts and C. J. Mann) were noted for the coming municipal year, and in addition Councillor J.M. Like and Town Councillor M. Gittins declared non-pecuniary interests in respect of the Watton Yard Depot.

5. MINUTES

The Chairman was authorised to sign as a correct record the Minutes of the Meeting of the Working Party held on 1 May, 1998 subject to Mr. Colin Jones and Councillor T.J. Van-Rees being added to the list of Members present at the meeting.

6. REPORT OF THE DIRECTOR OF PLANNING AND ECONOMIC DEVELOPMENT

Brecon Economic Strategy

The report was presented to the Working Party in its role as the Brecon Economic Strategy Steering Group and it was noted that no formal progress reports had been presented on the activities of the Officers' Working Group for some time. The Working Party was reminded of the nine key actions out of the thirty six programme of action contained within the Brecon Economic Strategy. A planning brief for the Llanfaes area of Brecon had also been considered by the Working Party and notwithstanding the improvement works already carried out, a fuller planning brief for the whole of Llanfaes was likely to be delayed because of the pre and post Local Plan Inquiry commitments of the relevant National Park officers. However, this should not unduly delay the preparation of the Implementation Plan.

The granting of planning permission for the various town centre developments has focused attention on the objectives and actions identified in the Economic Strategy and more particularly the report presented by the County Secretary on the elements of the Inspector's report into the National Park Local Plan Inquiry and it was important to highlight that the Economic Strategy itself was confirmed as being "….as much concerned with strengthening Brecon's vulnerable economic base, maximising tourism opportunities and preserving the character of the town as it is with the livestock market site", and giving the Authority "….a firm basis for a strategy for Brecon and for the Local Plan".

The Officers' Working Group had met regularly to formulate the lines of approach as a means to achieving the key actions and to monitor the progress of agencies nominated to undertake work on those actions. A table was presented to the Working Party which illustrated the latest position on the nine key actions. It was pleasing to note that that at least three quarters of the thirty six actions which had been identified in the Brecon Economic Strategy had been addressed.

A Member expressed concern at the condition of some of the buildings in the town such as those in Belle Lane, Friars Yard and the Café Royal building at first floor level in The Bulwark. It was confirmed that it was intended that the private sector should also be involved in the implementation of the strategy and there were grants available for such refurbishment.

Concern was expressed at the high level of business rates in the town and it was explained that these rates were set at national level with rateable values being set independently by the District Valuer. However, it was suggested that the matter could be raised with the District Valuer expressing concern at the perceived effect high business rates had on small businesses in the town.

RECOMMENDED TO BRECKNOCKSHIRE

1. That the report be noted.

2. That the County Secretary make representations in appropriate quarters at the perceived effect high business rates had on small businesses in the town.

7. REPORT OF THE COUNTY SECRETARY

Brecon Town Centre Development

Details were provided of the proposed timetable for the town centre development which was dependent upon a number of factors, including the purchase of properties and the relocation of the livestock market. It was noted that the Brecon Livestock Market would not close, it would relocate to the new premises in Warren Road with no gap in market trading. Section 106 Agreements relating to the Town Centre car parking were being entered into between the Council and the National Park Authority, and Safeway, the Developer and the National Park Authority. Listed building consent on the Old Infirmary was awaited from CADW. It was hoped that a favourable decision on the grant application for the livestock market would be received by the end of July.

A meeting had been held with the Auctioneers who were very enthusiastic about the move to the new livestock market and had suggested that a formal opening of the site would be appropriate. It was recommended that the Council undertake the appropriate civic formalities to assist in the successful launch of the new market site. The auctioneers had arranged a meeting with market users to be held at Bishops Meadow, Brecon, on 9 June to which Officers and Members had been invited.

RECOMMENDED TO BRECKNOCKSHIRE that the Council undertake the appropriate civic formalities to assist in the successful launch of the new Market site.

8. LOCAL GOVERNMENT (ACCESS TO INFORMATION) ACT 1985

Exclusion of Press and Public

RESOLVED that pursuant to the provisions of Section 100A of the Local Government Act 1972 the public and press be excluded from the meeting on the grounds that there would be disclosure to them of exempt information under Schedule 12(a), Part 1, Sub-Sections (1) (8) and (9) of the above Act in respect of the following item.

9. REPORT OF THE COUNTY SECRETARY

Brecon Town Centre Development

1.0 Property Matters

Details were provided on negotiations to purchase the three properties in Free Street including the market garden land immediately adjoining the Watton Depot site. It was hoped that an agreement on the land would shortly be concluded. A report would be submitted to the County Highways, Transportation and Municipal Services Committee seeking formal agreement for Compulsory Purchase Order to be made for these properties.

2.0 McCartneys Auctioneers - Livestock Market Site and Town Centre Building

Two issues remained to be clarified, the first being that a response was still awaited from the Environment Agency relating to the disposal of effluent from the site and the other relating to the existing McCartney's building, in respect of the vehicular access. It was proposed that this building would be purchased by the developer and leased to the Council on a three year basis for use by the Business Connect service. It was suggested that the Auctioneers would conduct a sale of all the materials and equipment on the existing site and from those receipts, with top-up if necessary, the Council would make a single payment of £28,500 to McCartneys in respect of relocation costs and expenses, fees and the relinquishment of any right of vehicular access to the existing building. The terms had been negotiated by Knight Frank and were recommended to the Working Party for approval.

In consideration of the Developer purchasing the property for lease to the Council, the Developer had requested that two of the car parking spaces outside the Dentist's Surgery be allocated for use by the occupier of the McCartneys building. It was suggested that this could be for a period of years, with the ability for the Council to relocate the two spaces if necessary.

RECOMMENDED TO BRECKNOCKSHIRE

1. That the detailed terms negotiated by Knight Frank with McCartneys and the developer for the existing McCartneys building be approved.

2. That the County Secretary be authorised to conclude an agreement in respect of the use of two of the car parking spaces outside the Dentist's surgery in Lion Yard, Brecon, provided this was for a specific period of years, with the ability for the Council to relocate the two spaces if necessary.

3. That the remaining car parking spaces be designated for use by disabled drivers.

3.0 Budget

It was noted that whilst all the large elements of the budget were fixed, there were still others yet to be determined, and in particular the outcome of the grant application to the Welsh office for the new livestock market. At present the scheme was just within the original overall budget. Details of the possible additional costs to the DSO for the relocation of the depot to Ffrwdgrech were noted by the Working Party.

COUNCILLOR MRS. M. ROBERTS

CHAIRMAN

RESOLVED that the Minutes be approved and adopted.

6. HAY-ON-WYE COMMUNITY CENTRE WORKING PARTY

The Committee received the Minutes of a Meeting of the Hay-on-Wye Community held on 10 June, 1998, as follows:

MINUTES OF A MEETING OF THE HAY-ON-WYE COMMUNITY CENTRE WORKING PARTY HELD AT THE COUNCIL OFFICES, HAY-ON-WYE, ON WEDNESDAY, 10 JUNE, 1998 AT 2.30 P.M.

PRESENT Councillor J.M. Like (Chairman)

Councillor O.V. James

Councillor F. Howard, Hay Town Council

Mr. M. Like, United Hay

Mr. B. Proctor, Hay-on-Wye Market Towns Initiative

Mr. D.G. Crane, Hay and District Conservation Society

Ms. J. Ryall, Brecon Beacons National Park Authority

1. APOLOGIES

Apologies for absence were received from Councillors Mrs. I.B. Lewis and H.L. Evans, Mr. L. Morelli, Hay and District Chamber of Commerce, Mr. A. Jenkins, Architect.

2. DECLARATIONS OF INTEREST

No declarations of interest were made by Members of the Working Party.

3. MINUTES

The Working Party noted the Minutes of the Meeting held on 8 April, 1998.

4. WELCOME

The Chairman welcomed Ms. Helen Shaw, Property Client section of the Technical Services Department, and Mr. Jeremy Wright, who will become the joint Brecknockshire and Radnorshire Planning and Economic Development Officer on 1 July, 1998 to the meeting.

5. REPORT OF THE DESIGN PRACTICE MANAGER, ARCHITECTURE AND PROPERTY CONSULTANCY

The Chairman pointed out that in considering the various options available for the development of a Community Centre, it was necessary to take into account the needs of Hay-on-Wye in ten years time and the change in lifestyle of its inhabitants. He also pointed out that with the review of Council buildings currently being undertaken it was possible that the proposed building could accommodate various departments of the Council.

The Design Practice Manager outlined in detail the various design guides and standards the minimum accommodation considered necessary to cater for the various activities identified in the analysis of local needs during the public consultation exercise undertaken by United Hay. Of the activities listed in the survey all but three (swimming, squash and ten pin bowling) could be accommodated in a multi-purpose building. He explained that the Sports Council for Wales equated the size of multi-purpose community halls to the number of badminton courts that could be accommodated. A 'two badminton court' sized hall would be more appropriate for a community the size of Hay-on-Wye. This would accommodate 350-400 people depending on the layout and size of stage, and such features as retractable bleacher seating could be incorporated into the design.

To increase flexibility it was recommended that larger halls have a smaller secondary hall which would be suitable for such activities as club meetings, craft shows, darts, drama workshops/rehearsals, keep fit, martial arts, over 60s luncheons, playgroups, table tennis and whist drives. The inclusion of a lounge area would increase flexibility further and if equipped with secure built-in storage this room could also be used as a community office. Details of the minimum requirements for toilets were provided and the necessary changing rooms and other facilities for the users of the community centre.

As a guideline the cost per square metre for similar buildings were typically in the range of £825 to £900. These costs did not include site acquisition costs or professional fees and charges. The provision of a 25m x 10.5m swimming pool with open single sex changing areas with reception and social provision in the community centre would cost in the region of £700,000 excluding fees, statutory charges and VAT with the running costs estimated to be £30,000 per annum to which should be added the cost of chemicals, servicing of plant, etc. (approximately £4000) plus staffing costs, standing charges, etc. The energy costs of a new community centre would depend on usage, however the typical costs for a well insulated building of the type proposed was £4.50 per square metre. Accordingly, if a swimming pool was included in the new building energy and servicing costs could be increased by a factor of 10.

On the question of siting, it was pointed out that a central location was normally the preferred option for community centres. The availability of services would help to reduce costs and there may not be a need for an extensive car park as users may be able to walk to the centre as there may be another parking area close by, however, it should also be taken into consideration that noise from the car park and the building itself during certain events might affect surrounding properties.

The Sports Council for Wales strongly recommended that wherever site dimensions and local planning regulations permit, a floodlit multi-games area is provided. This increased the opportunities for sport and meant that hard ball games need not be considered in the main hall. Location adjacent to other outdoor pitches and facilities should also be considered to avoid unnecessary duplication of associated facilities.

The Working Party were asked to note that the location of the community centre in the Brecon Beacons National Park could affect the form and construction of the building (and consequently the cost) to comply with planning requirements.

In order to progress the scheme it was necessary to identify a preferred site in order that preliminary design solutions and estimates could be prepared for discussion by the Working Party.

The County Cultural Services Adviser provided details of the grant aid available for the development of a community centre and pointed out that it was necessary to identify a site prior to applications being made. He undertook to investigate other potential sources of funding and the criteria under which applications are made.

The Working Party noted that the Hay and District Sports Association were prepared, in principle, to release the land at Forest Road at District Valuer's valuation and make that valuation a donation to the project which could be match funded from other organisations. It was suggested that the Hay and District Sports Association be requested to reiterate that offer in writing. It was also felt that at this stage both the Forest Road site and the existing Community Centre site remain open for consideration. Also, that the Architects Department be requested to provide a series of designs for various sized community centres on both sites, together with estimated revenue costs.

It was noted that the next meeting of the Working Party would be held on 9 September, 1998 at 3.00 p.m.

RECOMMENDED TO BRECKNOCKSHIRE

1. That at this stage both the Forest Road site and the existing Community Centre site remain open for consideration for the development of a new community centre.

2. That the Hay and District Sports Association be requested to reiterate the offer to donate the land at Forest Road at District Valuer's valuation.

3. That the County Cultural Services Adviser be requested to investigate potential sources of funding and details of the criteria under which applications are made.

4. That the Architects Department be requested to provide a series of drawings for various sized community centres together with estimated revenue costs.

COUNCILLOR J.M. LIKE

CHAIRMAN

RESOLVED that the Minutes be approved and adopted.

7. BRECKNOCKSHIRE PLANNING AND ECONOMIC DEVELOPMENT COMMITTEE

The Committee received the Minutes of Meetings of the Brecknockshire Planning and Economic Development Committee, as follows:

MINUTES OF A MEETING OF THE BRECKNOCKSHIRE / SIR FRYCHEINIOG PLANNING AND ECONOMIC DEVELOPMENT COMMITTEE HELD AT NEUADD BRYCHEINIOG, BRECON, ON WEDNESDAY 8 APRIL, 1998 AT 10.30 A.M.

PRESENT Councillor P.M. Norbury (Chairman)

Councillors B.W. Davies, D.E. Davies, H.L. Evans, Mrs. S.D. Francis, V.J. Gibbs, Mrs. B.L. Greet, C.G. Gwillim, E.B.L. James, O.V. James, Mrs. L. Jarman-Harris, Mrs. J.M. Jones, Mrs. I.B. Lewis, J.M. Like, E.T. Morgan, T.J. Probert, Mrs. M. Taylor, Mrs. D.G. Thomas, Mrs. H.J. Whittall and R.H. Williams.

1. APOLOGIES

Apologies for absence were received from Councillors A.M. Morgan, C.J. Mann, I,.G. Jones, Mrs. B.R. Watkins and Mrs. D.M.J. James.

2. DECLARATIONS OF INTEREST

Councillor R.H. Williams declared an interest in Agenda item 4(d) and left the Chamber during the discussion thereon.

3. MINUTES

The Chairman was authorised to sign the Minutes of a Meeting of the Committee held on 11 March, 1998 as a correct record.

Arising thereon:

Felinfach Bypass

In answer to a Member's question, the Shire Planning Officer confirmed that no letter of apology had been forthcoming from the Welsh Office nor was it known the cost of erecting and then taking down of the fence. At the request of the local Member, the Planning Officer undertook to write to the Welsh Office requesting that wildflowers be planted on the banks of the Bypass.

Amended Plans for alteration and extension to White Hart Inn, High Street, Builth Wells B/97/0326

The Committee noted that it was anticipated that further amended plans would be submitted as a result of the consultations.

Application B/97/0340

Proposed Extension with Disabled Facilities

27 Commercial Street, Ystradgynlais

The Committee noted that a formal response was awaited from the applicant.

4. REPORT OF THE SHIRE PLANNING OFFICER

Tower Shop, Talgarth

Details were provided of the negotiations with the new owner of the Tower Shop, Talgarth, a Grade II listed building, to secure an agreement on works required to structurally secure the building, to renew roofing and to carry out the conversion works required to create a Tourist Information Centre in the front shop, with a connecting corridor to the back shop. The back shop may be used as an exhibition area, heritage centre and/or craft display and sales area. The remainder of the Tower would be retained in residential occupation by the new owner who was carrying out considerable renovation works to bring the medieval Tower back to its original splendour. Photographs of the building were on display at the meeting.

The Council had therefore entered into a legal agreement with the new owner and the lease allowed the Council to use the premises for a Tourist Information Centre on the basis that it entered into an agreement with the local community group, Talgarth Trust, a company limited by guarantee, who would run the premises initially. The building was to be leased by the Council for a period of 21 years for a peppercorn rent. Accordingly, the renovation and conversion contract started on site on 30 March with completion at the end of June. Details were provided on the running of the Tourist Information Centre, which would be similar to those operating in Hay-on-Wye and Llanwrtyd Wells.

The Committee noted that the provision of a Tourist Information Centre was the last remaining major project contained within the Talgarth Regeneration Strategy requiring implementation prior to any decision on a bypass for the town.

Members welcomed the information and paid tribute to the officers involved in bringing the restoration of this very important town centre building to a very successful conclusion. The local Members requested that a meeting be arranged with the Talgarth Town Council to discuss the running of the Tourist Information Centre.

RESOLVED that the report be noted and that a meeting be arranged with local Members and the Talgarth Town Council to discuss the running of the Tourist Information Centre.

5. REPORT OF THE SHIRE PLANNING OFFICER

Llanwrtyd Wells Cycling Study

The Committee were reminded that a Cycling Study had been commissioned from consultants to look at the potential for developing cycling and green tourism in Llanwrtyd Wells. The study had now been completed and brief details were provided of the report which highlighted numerous issues relating to the promotion of tourism in the area as a whole and identified an extensive programme of investment and also tackled issues such as traffic management and safe routes to school, etc. The study stated that the pace of change and therefore the success of the strategy would depend very much on the commitment shown by the different agencies involved and also upon the identification of appropriate funding and improvements to the existing tourism infrastructure. It was therefore proposed that to start the process of adopting the strategy as a working document, two presentations should be held to present the study to the community and statutory bodies who might wish to or need to be involved in its implementation. Following the presentations it was anticipated that the community would establish a working forum to take the strategy forward and it was recommended that officers of the Planning Department remain directly involved in the forum and the implementation of the strategy.

RESOLVED

1. That a presentation of the study be arranged in Llanwrtyd Wells on 30 April, 1998 and that all statutory bodies with an interest be invited. This presentation should then be followed by a presentation to the community as a whole.

2. Officers of the Planning Department remain directly involved with the Community forum in the implementation of the strategy.

6. REPORT OF THE SHIRE PLANNING OFFICER

Llanwrtyd Wells Memorial Garden

Details were provided of the project to landscape the river bank area to the rear of the Tourist Information Centre at Llanwrtyd Wells. The project had been joint funded by the Council, the DBRW, Llanwrtyd Wells Town Council, Menter Powys and Princes Trust Bro. Works commenced on site on 7 March and were nearing completion and the area would be open to the public as a picnic and seating area on the river banks.

The Committee were pleased to note the information.

7. REPORT OF THE SHIRE PLANNING OFFICER

Wern Plemys Nature Reserve, Ystradgynlais

The Committee noted that the former Brecknock Borough Council entered into a Management Agreement in 1988 with Brecknock Wildlife Trust concerning the Wern Plemys Nature Reserve in Ystradgynlais, land owned by the Council. The agreement was reconfirmed in May, 1995. The nature reserve was disappointingly underused and inaccessible with little work having been done, apart from the cutting of the meadow grass periodically by the Amenity Services Section of the Council. The Wildlife Trust had made a successful Heritage Lottery bid for funding for a reserve enhancement project and as a condition of the grant the Trust need to enter into an agreement with the Council for a minimum term of 25 years whereby they would take over the site management responsibility. As owners of the site the Council would take a financial interest in the project in the form of an annual payment of £500 for the first three years representing a third of the total capital expenditure on the reserve. This option would be considerably less than the category F maintenance currently carried out by the Amenity Services Section, who therefore had no objection to the scheme and were prepared to part fund this financial input with the Planning and Economic Development Department.

The local Member requested that both he and the Ystradgynlais Town Council be involved in any negotiations with the Brecknock Wildlife Trust although it was pointed out that Councillor R.H. Williams was the Council's representative to that organisation.

RESOLVED that the Planning and Economic Development Department financially support the project over the next three years in partnership with the Amenity Services Section of the Highways, Transportation and Municipal Services Department.

RECOMMENDED TO THE STRATEGY AND RESOURCE ALLOCATION COMMITTEE That a twenty-five year Lease is drawn up and signed between the County Council and the Brecknock Wildlife Trust as soon as possible to enable this project to proceed.

8. REPORT OF THE SHIRE PLANNING OFFICER

Cwrt-y-Gollen Training Camp, Crickhowell

The Director of Planning and Economic Development reported that the Chairman of the Council, Councillor E.T. Morgan had made strong representations to the Ministry of Defence on the proposal to close the Training Camp at Cwrt-y-Gollen, Crickhowell. A meeting had also been held between representatives of the Ministry of Defence, the Member of Parliament, Mr. Richard Livsey and the Chief Executive.

A letter had been received from the Assistant Private Secretary to Dr. John Reid, the Minister of State for the Armed Forces pointing out that the Army had recommended that Cwrt-y-Gollen be closed from April, 1999, and Dr. Reid had agreed that consultation could begin to that end. The facts are that there is more training accommodation of the kind that Cwrt-y-Gollen camp offers in the region than is needed and that the camp is, therefore, both surplus to requirements and at the same time considerably more expensive than others that are available. If they were to retain it in use, it would in time require significant investment to refurbish it. In these circumstances it would be uneconomic to continue to run the camp as it is. Staff at the camp would be informed of the decision on the morning of Wednesday 25 March.

It was intended that the training camp would cease to function as such in December of this year, and would close entirely in April 1999. At present, the camp provides a home for a number of small 'lodger' units, which are fitted into the margins of the main activity, and it was planned to accommodate the majority of these elsewhere in Wales, including in Brecon. Nonetheless, the closure of the camp need not necessarily lead to an end to his department'' connection with Cwrt-y-Gollen It was intended to keep the two married quarters sites adjacent to the camp. It was also likely that, for a time at least, they would retain a small enclave for use by the Cadets and the Territorial Army detachment that is based there. The Minister had instructed that, should the Strategic Defence Review give rise to the possibility that they could find an alternative defence use for Cwrt-y-Gollen, this possibility would be carefully considered at the time. There were therefore no firm plans at this stage to dispose of the site.

In reaching this conclusion, Dr Reid fully recognises that closing Cwrt-y-Gollen Training Camp would be a sensitive matter locally. For this reason, they would seek to work very closely with Powys County Council over the closure, on possible future uses for the site after the camp is closed in particular. He understood that Mr John Tesh at Land Command in Wilton was arranging to meet the Council's Chief Executive, Miss Tonge, shortly to begin this discussion. He was sorry to send what he knew would be disappointing news for Powys. The case for closure is, he feared, compelling, but they would do their best to minimise the local impact.

There were currently 37 civilian staff employed at Cwrt-y-Gollen and of these 20 were Powys residents. In addition there were 20 staff employed by a Catering Company and most of those staff would be redeployed at other sites.

Discussions had been held between the Ministry of Defence and the Brecon Beacons National Park Authority, although the support of the National Park could be limited to the re-use of the present accommodation. The services of the Council had been offered in the form of expertise through Business Connect training packages for the affected staff.

Local Members expressed their deep concern at the impact the closure of Cwrt-y-Gollen would have on the local community, and in particular the schools. It was pointed out that the Elvicta Estate was already full and a possible future use could be as an industrial park. It was suggested that a meeting be arranged between representatives of the Ministry of Defence, the five local Councillors, the Development Board for Rural Wales, Powys TEC and the Brecon Beacons National Park Authority, including the Chairman of the National Park Planning Committee, Councillor J. Mason, to discuss alternatives for the future use of the site.

RESOLVED

1. That the action taken to date be endorsed.

2. That a meeting be arranged between representatives of the Ministry of Defence, the five local Councillors, the Development Board for Rural Wales, Powys TEC and the Brecon Beacons National Park Authority, including the Chairman of the National Park Planning Committee, Councillor J. Mason, to discuss alternatives for the future use of the site.

9. REPORT OF THE SHIRE PLANNING OFFICER

Enforcement

Land forming part of OS Plot 3900 and OS Plot 2400, Maesmynis, Builth Wells

The Committee noted that complaints had been received regarding the tipping of waste materials on land at Maesymis. At a recent inspection it was found that a quantity of builders waste material had been tipped on the yard area and on the bank of the Cneiddon Brook on this piece of land which was already the subject of an Enforcement Notice relating to the use of the land for operating a general dealers and contractors business. It was anticipated that action would shortly be taken in respect of the non-compliance with the requirements of this Notice. To ensure that no further indiscriminate tipping takes place on the land, which formed part of a small forestry holding, it was essential that enforcement action is taken as soon as possible. Accordingly it was

RESOLVED

1. That enforcement action is taken in respect of the material change of use of the land from forestry to a use for forestry and the tipping of waste materials stipulating that all tipping of waste materials ceases within a period of seven days from the date upon which the notice takes effect, and that the waste materials already deposited there be removed. The notice should relate to all the land forming part of the forestry holding.

2. That a Stop Notice be served simultaneously with the Enforcement Notice to prohibit any further tipping of waste materials on the land prior to the expiry of the period for compliance contained in the Enforcement Notice.

10. REPORT OF THE SHIRE PLANNING OFFICER

Tyr ar Bryn Estate, Hospital Road, Builth Wells

Details were provided of the suggested amendment to the finished floor levels and to the fence height and location at Plot 35 at the above development. A site meeting had been held with the local Member and the suggested amendment had been discussed. The amendment involved the erection of a 2.0 metre high fence along the boundary of Hospital Road to be constructed 1.5 metres from the bungalow. The fence would then be reduced to 1.5 metres over the remaining length of the boundaries. The location of the fence would then run at an angle to the top of the bank where it would then run along the top edge of the bank. The local Member had agreed to the amendment subject to confirmation by the Committee.

RESOLVED in respect of Application B/94/7270 that the revised level for Plot 35, be approved and that the revised details of the fence height and location as detailed in the report be confirmed as acceptable.

11. PLANNING APPLICATIONS - FOR DECISION

Details of the applications for planning permission together with the decisions of the Committee or of the Shire Planning Officer acting under delegated powers are appended to these Minutes :

Appendix 1 : Decisions taken by the Committee on 8 April, 1998

12. PLANNING APPLICATIONS - NATIONAL PARK AUTHORITY - FOR INFORMATION

The Committee received details of Planning decisions of the National Park Authority.

COUNCILLOR P.M. NORBURY

CHAIRMAN

RESOLVED that the Minutes be noted.

MINUTES OF A MEETING OF THE BRECKNOCKSHIRE / SIR FRYCHEINIOG PLANNING AND ECONOMIC DEVELOPMENT COMMITTEE HELD ON 13 MAY, 1998 AT 10.30 A.M.

PRESENT Councillors B.W. Davies, D.E. Davies, H.L. Evans, Mrs. S.D. Francis, V.J. Gibbs, Mrs. B.L. Greet, Mrs. D.M.J. James, E.B.L. James, O.V. James, Mrs. J.M. Jones, Mrs. I.B. Lewis, J.M. Like, C.J. Mann, E.T. Morgan, P.M. Norbury, T.J. Probert, Mrs. M. Roberts, Mrs. M. Taylor, Mrs. B.R. Watkins, Mrs. H.J. Whittall, R.E.P. Williams and R.H. Williams.

1. CHAIRMAN

RESOLVED that Councillor Mrs. S.D. Francis be elected Chairman of the Committee for the ensuing year.

2. VICE-CHAIRMAN

RESOLVED that Councillor E.B.L. James be elected Vice-Chairman of the Committee for the ensuing year.

3. WELCOME

The Chairman welcomed to the meeting Mr. Jeremy Wright, the officer who will become the Brecknockshire and Radnorshire Planning and Economic Development Officer on 1 July, 1998.

4. APOLOGIES

Apologies for absence were received from Councillors A.M. Morgan, C.G. Gwillim, T.J. Van-Rees and Mrs. G. Thomas.

5. DECLARATIONS OF INTEREST

The following declarations of interest were made by Members:

Councillor Mrs. L. Jarman-Harris in respect of Planning Applications B/98/0071 and B/98/0072.

Councillor Mrs. J.M. Jones in respect of Planning Application B/98/0112.

6. MINUTES

The Chairman was authorised to sign the Minutes of the Meeting of the Committee held on 8 April, 1998 as a correct record.

Arising thereon:

Wern Plemys Nature Reserve, Ystradgynlais

Councillor R.H. Williams reported that he was not the Council's representative on the Brecknock Wildlife Trust, but a member of the organisation in his own right. He reminded Members of the decision of the Committee that represenatives of the Wildlife Trust be invited to address a meeting of the Committee and it was agreed that an invitation be extended as soon as possible.

Cwrt-y-Gollen Camp, Crickhowell

The Committee noted that the proposed meeting with local Members would be held on Monday, 18 May.

7. BRECKNOCKSHIRE BUSINESS GRANTS SUB-COMMITTEE

The Committee received the Minutes of a Meeting of the Brecknockshire Business Grants Sub-Committee held on 30 April, 1998, as follows:

MINUTES OF A MEETING OF THE BRECKNOCKSHIRE / SIR FRYCHEINIOG BUSINESS GRANTS SUB-COMMITTEE HELD AT NEUADD BRYCHEINIOG, CAMBRIAN WAY, BRECON, ON THURSDAY 1 MAY, 1998 AT 10.30 A.M.

PRESENT Councillor P.M. Norbury (Chairman)

Councillors Mrs. S.D. Francis, Mrs. L. Jarman-Harris and T.J. Probert.

1. APOLOGIES

Apologies for absence were received from Councillors B.W. Davies, J.M. Like and A.M. Morgan

2. DECLARATIONS OF INTEREST

No declarations of interest were made by Members.

3. MINUTES

The Sub-Committee noted the Minutes of the Meeting of the Sub-Committee held on 14 January, 1998.

Arising thereon:

Brook Thompson, Brecon

The Shire Head of Economic Development and Tourism reminded Members of the decision made at the last meeting of the Sub-Committee to approve a Mid Wales Development Grant of £40,000 for Brook Thompson, Brecon, for the expansion of their business.

Unfortunately, information was now to hand from the Development Board for Rural Wales that the Chief Executive Officer and the Marketing Director from Pramac Industriale SpA, the Italian owners of Brook Thompson, were negotiating with the Welsh Development Agency on the possibility of moving the factory from Brecon to the Rassau Industrial Estate, Ebbw Vale on excellent terms and conditions with which it would be very difficult for the DBRW to compete.

Concern was expressed at the apparent poaching of this company by the Welsh Development Agency and the Shire Head of Economic Development and Tourism undertook to raise this matter with the Welsh Office and to arrange a meeting with the Chairman and Chief Executive of the Welsh Development Agency.

4. LOCAL GOVERNMENT (ACCESS TO INFORMATION) ACT 1985

Exclusion of Press and Public

RESOLVED that the public and press be excluded from this meeting by virtue of the nature of the business to be transacted which will deal with exempt information under Paragraph 5 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 insofar as the next item is concerned.

5. APPLICATIONS FOR GRANT AID

(a) Mr. A. H. Mead, Llysdinam, Newbridge-on-Wye

The Shire Head of Economic Development and Tourism outlined the application for a DRIVE grant of £1,800 towards project expenditure of £9,000 for the purchase of a Lucas sawmill for the applicant's Saw head timber conversion business and would create one half of a full-time post. The business will serve an already existing market of furniture makers and timber merchants and would give the applicant an advantage over his competitors in that this would be the first saw of its type in the area. The Lucas Mill would convert wood into measured planks, rails, posts, beams from the trunk of the tree, whilst other saws could only slab the wood. It is mobile and would be taken on to site via a trailer on the applicant's Landrover. The business appeared to be viable and it was recommended that the grant be awarded, subject to certain conditions.

RESOLVED that a DRIVE grant of £1,800 be approved for this applicant subject to the conditions contained in Section 4 of the report.

(b) Longs Coaches, Abercrave

The Shire Head of Economic Development and Tourism outlined the application for a DRIVE GRANT for the provision of a heavy goods vehicle MOT testing station in Ystradgynlais to supplement that of the Department of Transport at Ammanford. Longs Coach Company had operated from the site since 1946 and planning permission had been granted by the Council on 11 September, 1997 for the new testing station. The applicant would fit out a building, presently being constructed, with the latest equipment required under the European Union guidelines and requirements. It was anticipated that three new jobs would be created. Details were provided of the financial viability and the forecast of growth in turnover for the three years to 31 March 2001. The management of the company had a history of operating a successful business and it was felt that the latest venture, allied to their business, was not beyond their capabilities. The Department of Transport would channel business to the new MOT testing station, and this coupled with direct business from operators with vehicles up to HGV limits would provide a ready market for the service. Accordingly, it was recommended that the grant be approved.

RESOLVED that a DRIVE grant of £14,565 be approved for this company subject to the conditions contained in Section 4 of the Report.

(c ) Dee Hardwicke, Crickhowell

The Shire Head of Economic Development and Tourism outlined the application for a DRIVE Grant for the purchase of a kiln and slabroller in connection with her business as a Ceramic Artist making tiles and mosaics. Details were provided of the companies who were prepared to show and sell her work. It was felt that the applicant had the necessary work and business skills to be successful in this venture and it was possible that a full time job would be created in the next year or so. It was suggested that if approved, the machinery would be provided on a Licensed Loan Agreement basis.

RESOLVED that a DRIVE Grant of £1330 be made to the applicant for the purchase of a kiln and slabroller on a Licensed Loan Agreement basis with insurance of the equipment and labour use to be covered by the applicant.

(d) The Studio Fitness Centre, Ystradgynlais

Details were provided of the application for a DRIVE grant of £4,000 towards the purchase of training equipment and improvement and alterations for the building. The project was to create a fitness centre including multi-gym, cardio-vascular equipment, sauna and treatment room located in the centre of Ystradgynlais. It was anticipated that 1 full time and 2 part time jobs would be created. In the opinion of the Shire Head of Development Control and Tourism the business appeared viable and recommended that a grant of £4,000 be awarded, subject to the conditions outlined in Section 4 of the report.

RESOLVED that a DRIVE grant of £4,000 be awarded to this applicant subject to the conditions outlined in Section 4 of the Report.

(e) GSM Primographic, Brecon

Details were provided of the application for grant aid towards project capital expenditure of £290,000 which would create 6 new jobs, which together with the previously grant aided project would take the employment total to fifty four and a half. The Committee noted the grant aid previously awarded to the company and it was explained that the project involved the acquisition of additional equipment to accommodate new orders. New equipment was required for the production of printed vinyl labels including self-adhesive labels. The machines were for continuous high volume production, covering 4 colour operation, auto-cutting and collating. These differed from the existing equipment and were needed to meet new orders. The Shire Head of Economic Development and Tourism pointed out that this was a well established company and there were no doubts as to the viability of the venture. Accordingly, it was recommended that a Mid Wales Development grant of £28,000 be awarded subject to the conditions outlined in Section 4 of the report.

RESOLVED that a Mid Wales Development grant of £28,000 be awarded to this company subject to the conditions outlined in Section 4 of the report.

RESOLVED that the Minutes be approved and adopted.

8. REPORT OF THE SHIRE PLANNING OFFICER

Proposed Renovation and Extension at Ty Draw, Pontfaen, Brecon

The Shire Head of Development Control explained that planning permission had been granted on 14 January, 1998 for the renovation of the cottage and extension in place of a former garage/store. In determining the application it had been recognised that a portion of wall at the western quoin would have to be rebuilt. However, as the result of a monitoring visit it had been discovered that a substantial part of the original house had been demolished, with only the front and western elevation remaining. This was contrary to Policy B26 of the Brecknock Local Plan. The cottage had been a cottage prior to the substantial demolition and there was scope for the authority to consider the rebuilding of a residential building in open countryside under Policy B28 of the Brecknock Local Plan. It was considered that if the applicant submitted an application for a replacement this could be considered by the Committee and would receive a favourable recommendation from officers. The applicant had been advised of the situation and a planning application was awaited.

The Committee noted the information.

9. REPORT OF THE BRECKNOCKSHIRE PLANNING OFFICER

9 Plasycoed, Cwmgiedd

The Shire Head of Development Control reminded Members of the unauthorised development at the above site and of the decision of the Committee on 14 January that authorisation be given for the necessary enforcement action to be taken to secure a more satisfactory form of development reflecting the original planning permission and that further information, including photographs, be provided for the next meeting. He outlined in detail the history of the development on this site and of inspections made by the Building Control Section. The planning approvals given made it quite clear that the onus on obtaining consent for any amendment to the plans either under building regulations or planning consent rested with the applicant. The applicant had submitted amended plans to increase the size of the proposed extension and was given consent by the Planning Department. The applicant then radically amended the property without submitting further amended plans. There are no records of any discussions between the applicant and officers of the Development Control section. In the Building Control file there were detailed records of visits to the site by the Building Control Officer and these showed that the applicant had been advised to submit amended plans on 18 June 1996, yet no amended plans were received until April, 1997. The Building Control Section has a copy of that amended plan on file, and again reminded the applicant on 13 May, 1997 that further amended plans were still to be submitted.

The applicant had continued work during the period that amended plans had been requested by the Principal Planning Officer and did not submit amended plans to cover the deviations from the approved plans until the works on the property had been completed.

An amended plan was received from the applicant, the case officer visited the site some two weeks later and it was at this point that he discovered that not only was the dwelling substantially different from the approved plan, it was also different from the proposed amendments the applicant had submitted for consideration.

Whilst a decision had been made by the Committee on 14 January, 1998 that enforcement action be taken, it had not been decided what that action should be. In the opinion of officers, there were three options and these were outlined for consideration by the Committee. It was felt by officers that action must be taken against the applicant and it was considered that the best solution would be to issue an enforcement notice to ensure that the works were carried out in accordance with the approved plans.

Members of the Committee were in agreement that this option for Enforcement Action should be taken and it was

RESOLVED that the necessary Enforcement Action be instigated to ensure that the alterations at 9 Plasycoed, Cwmgiedd, Ystradgynlais should be carried out in accordance with the approved plans.

10. REPORT OF THE SHIRE PLANNING OFFICER

Proposed Workshop at Caerbont for Cyril Norton & Son

The Shire Head of Development Control reported on the site meeting held on 6 May, 1998 between the applicant and the Vice-Chairman, the Local Member and the Head of Development Control to discuss the bund and landscaping of the site. The Local Member had been unable to attend today's meeting and had requested that the matter be deferred until the next meeting of the Committee. It was pointed out, however, that officers had done everything within their powers to reach a suitable compromise with Mr. Norton, but he had refused to negotiate.

RESOLVED that consideration of this matter be deferred until the next meeting of the Committee.

11. PLANNING APPLICATIONS FOR DECISION

Details of the applications for planning permission together with the decisions of the Committee or of the Shire Planning Officer acting under delegated powers are appended to these Minutes.

Appendix 1 : Decisions taken by the Committee on 13 May, 1998

12. PLANNING APPLICATIONS - BRECON BEACONS NATIONAL PARK AUTHORITY - FOR INFORMATION

The Committee received details of planning decisions of the National Park Authority.

COUNCILLOR MRS. S.D. FRANCIS

CHAIRMAN

RESOLVED that the Minutes be noted.

MINUTES OF A MEETING OF THE BRECKNOCKSHIRE / SIR FRYCHEINIOG PLANNING AND ECONOMIC DEVELOPMENT COMMITTEE HELD AT NEUADD BRYCHEINIOG, CAMBRIAN WAY, BRECON, ON WEDNESDAY 10 JUNE, 1998 AT 10.30 A.M.

PRESENT Councillor Mrs. S.D. Francis (Chairman)

Councillors B.W. Davies, D.E. Davies, H.L. Evans, V.J. Gibbs, C.G. Gwillim, Mrs. D.M.J. James, E.B.L. James, O.V. James, Mrs. L. Jarman-Harris, Mrs. J.M. Jones, Mrs. I.B. Lewis, C.J. Mann, A.M. Morgan, E.T. Morgan, P.M. Norbury, T.J. Probert, Mrs. M. Roberts, Mrs. M. Taylor, Mrs. D.G. Thomas, Mrs. B.R. Watkins, Mrs. H.J. Whittall and R.E.P. Williams.

1. SHIRE PLANNING AND ECONOMIC DEVELOPMENT OFFICER

The Chairman wished to place on record her thanks to Mr. Doug. Dalwood, who was leaving his post as Shire Planning and Economic Development Officer on 30 June, 1998 and taking early retirement at the end of the year, for the many years of loyal service he had given to the former Brecknock Borough Council and Powys County Council over many years. Members requested that a letter be sent to Mr. Dalwood thanking him for his loyal service and wishing him well for the future.

2. DECLARATIONS OF INTEREST

No declarations of interest were made by Members.

3. MINUTES

The Chairman was authorised to sign the Minutes of the Meeting of the Committee held on 13 May, 1998 as a correct record.

Arising thereon:

Proposed Renovation and Extension at Ty Draw, Pontfaen, Brecon

It was noted that a planning application had been received and would be considered by the Committee at its August meeting.

Application B/98/0079 - Barn Conversion - Penishawaun, Felinfach

The Committee were informed that the proposed Site Inspection Advisory Panel meeting would be held prior to the next meeting of the Committee.

Application B/98/0098 - Retrospective Application for Change of Use of Part of Domestic Garage to Storage of Windows and First Floor Office, Twmp Barn, Pipton, Bronllys

It was reported that the approval notice had now been issued on this application.

Application B/98/0112 - Renewal of outline approval for Residential Development - Land at rear of 91 Station Road, Ystradgynlais

The Shire Principal Planning Officer reported that the planning approval on this development should have also reflected an earlier Section 106 Agreement.

4. BRECKNOCKSHIRE BUSINESS GRANTS SUB-COMMITTEE

The Committee received the Minutes of Meetings of the Brecknockshire Business Grants Sub-Committee, as follows:

(A) MINUTES OF A MEETING OF THE BRECKNOCKSHIRE BUSINESS GRANTS SUB-COMMITTEE HELD AT NEUADD BRYCHEINIOG, BRECON, ON FRIDAY 22 MAY, 1998 AT 10.30 A.M.

PRESENT Councillors B.W. Davies, Mrs. S.D. Francis, E.B.L. James, J.M. Like A.M. Morgan, Mrs. L. Jarman-Harris and T.J. Probert.

1. CHAIRMAN

RESOLVED that Councillor Mrs. S.D. Francis be elected Chairman of the Sub-Committee for the ensuing year.

2. VICE-CHAIRMAN

RESOLVED that Councillor A.M. Morgan be elected Vice-Chairman of the Sub-Committee for the ensuing year.

4. MINUTES

The Sub-Committee noted the Minutes of the Meeting held on 1^st May, 1998.

Arising thereon:

Brook Thompson

The Shire Head of Economic Development and Tourism reported that he had written to the Chief Executive of the Welsh Development Agency and a reply was awaited.

5. LOCAL GOVERNMENT (ACCESS TO INFORMATION) ACT 1985

RESOLVED that the public and press be excluded from this meeting by virtue of the nature of the business to be transacted which will deal with exempt information under Paragraph 5 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 insofar as the next item is concerned.

6. APPLICATIONS FOR GRANT AID

(i) Redundant Buildings Conversion Grant

Brecon Beacons Holiday Cottages, Talybont on Usk, Brecon

Mrs. Elizabeth Daniel

The Shire Head of Economic Development and Tourism gave details of the project which involved the conversion of a disused barn into offices. Details of the project costs were provided and it was noted that the firm had been established in 1978 and provides a holiday cottage letting agency throughout the Brecon Beacons National Park area. The firm had gained a reputation of providing a small, personal and friendly service with a sound knowledge of the locality. The office trades six days a week and provides a 24 hour answering service and as the firm had grown the office accommodation had become more inadequate. If the project proceeds, not only would the firm become more efficient through having more suitable facilities, but would expand its area of operation to include the Wye Valley and the South Wales Valleys. The Wales Tourist Board had approached the firm to encourage them to take on these areas which were not, at present, adequately served by a letting agency. At present the firm employed the equivalent of five full time staff and the project when complete would have safeguarded two and a half of the jobs and created two and a half new jobs.

Details certified trading results for the four years to 31 December 1997 were provided for the information of the Sub-Committee. In the opinion of the Shire Economic Development and Tourism Officer the company was viable and recommended that the Redundant Buildings Conversion Grant be awarded.

RESOLVED that a Redundant Buildings Conversion Grant of £20,000 be awarded to this applicant subject to the conditions contained in Section 4 of the report and subject to evidence being provided that the company has an overdraft facility as contained in the report.

(ii) Industrial Development Grants

(a) Mrs. Poolis, Electrohm, Workshop 203, Ystradgynlais

The Shire Head of Economic Development and Tourism gave details of the application for an Industrial Development Grant to produce a brochure to market the high quality electrical resistors designed and manufactured by the company which had been set up in 1988. The brochure needed to be of such a standard as to attract customers in the market in which they operated. Customers included the MOD, British Telecom, Natwest Bank, GEC, AB Bovery and London Underground and the company also undertook work for overseas companies. The company had the capacity, tools and equipment to double their turnover and increase their full time staff to six people. They were the only company in Wales doing this sort of work and were competing with about five companies nationally. With the right kind of marketing literature the turnover could be substantially increased. Accordingly, it was recommended that a grant be awarded.

RESOLVED that an Industrial Development Grant of £2,500 be awarded to this company to assist in the production of a high quality brochure to market their products.

(b) Powys Windows, Workshop 1, Ystradgynlais

The Shire Head of Economic Development and Tourism outlined the application to purchase a corner combination two headed welder for use in the manufacture of uPVC windows. The company had been established for some time and produced high quality windows and the applicants now wished to expand to employ a further two people. The welding machine cost in the region of £6,500 and it was suggested that this could be purchased and provided to them on a licensed agreement basis. The company appeared viable and it was recommended that a grant be awarded.

RESOLVED that an Industrial Development Grant of £6500 be made to the applicant for the purchase of a corner combination two headed welding machine for the manufacture of uPVC windows on a Licensed Loan Agreement basis with insurance of the equipment and labour use to be covered by the applicant.

RESOLVED that the Minutes be approved and adopted.

(B) MINUTES OF A MEETING OF THE BRECKNOCKSHIRE / SIR FRYCHEINIOG BUSINESS GRANTS SUB-COMMITTEE HELD AT NEUADD BRYCHEINIOG, BRECON, ON WEDNESDAY 3 JUNE, 1998 AT 10.00 A.M.

PRESENT Councillor Mrs. S.D. Francis (Chairman)

Councillors E.B.L. James, B.W. Davies, A.M. Morgan and T.J. Probert

1. APOLOGIES

Apologies for absence were received from Councillor J.M. Like and Councillor Mrs. L. Jarman-Harris.

2. MINUTES

The Minutes of the meeting of the Brecknockshire Business Grants Sub-Committee were noted.

3. LOCAL GOVERNMENT (ACCESS TO INFORMATION) ACT 1985

RESOLVED that the public and press be excluded from this meeting by virtue of the nature of the business to be transacted which will deal with exempt information under Paragraph 5 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 insofar as the next item is concerned.

4. APPLICATION FOR GRANT AID

Mid Wales Development Grant

BVG Airflo Limited, Brecon

The Shire Head of Economic Development and Tourism provided details of the application for a Mid Wales Development Grant for the BVG Airflow company based at the Ffrwdgrech Industrial Estate, Brecon. The company produced and duplicated special interest videos and CD ROMs and the organisation of major reader offers. A separate division manufactures fly fishing lines, arranges fly fishing product distribution and mail order catalogues for the products.

The project was for the provision of an additional 10,000 sq. ft. of space to accommodate a programme of expenditure on plant, fixtures and fittings to enable production/handling capacity to be increased, efficiency to be improved and new technology to be introduced. This would create 19 new jobs over a three year period. Details were provided of the financial viability, trading results, employment, cash flow forecasts, balance sheets and a letter from the Company's Bank supporting the project was read to the Sub-Committee.

In the opinion of officers and the Mid Wales Development Board, the company had a proven record, and the project, which appeared to be a logical and necessary progression for the business had been thoroughly researched by the directors. It was therefore recommended that the maximum grant of £64,500 be approved to create 19 new jobs over three years, and that the grant be payable in accordance with the terms outlined in paragraph 3 and subject to the conditions outlined in paragraph 15 of the report.

RESOLVED that a Mid Wales Development Grant of £64,500 be approved and that the grant be payable in accordance with the terms outlined in paragraph 3 and subject to the conditions outlined in paragraph 15 of the report.

COUNCILLOR MRS. S.D. FRANCIS

CHAIRMAN

RESOLVED that the Minutes be approved and adopted.

5. REPORT OF THE BRECKNOCKSHIRE PLANNING OFFICER

Appeal Decision - B/97/0334 - Proposed Change of Use of the Shoemakers Arms, Pentrefelin, Brecon, to a domestic dwelling.

A copy of the Inspector's report dismissing the above appeal was appended for the information of the Committee. It was suggested that the Committee should now consider pursuing enforcement action to restore the premises to a public house as extensive works had been undertaken to remove most of the public house fixtures and fittings. It was pointed out, however, that this did not guarantee that the premises would reopen as the Shoemakers Arms Public House. Members of the Committee were very pleased to note the report of the Appeal Inspector and reiterated the resolution of the March Committee that enforcement action should be taken against the owner of the premises to restore the premises to its former condition. It was hoped that the consortium of local people would be able to reach agreement with the owner of the property to restore the building to a public house..

RESOLVED that in light of the decision of the Appeal enforcement action be taken against the owner of the Shoemakers Arms, Pentrefelin, to ensure that the premises are restored to the condition it was in prior to the fixtures and fittings being removed in line with the resolution of the March meeting of the Brecknockshire Planning and Economic Development Committee.

6. REPORT OF THE BRECKNOCKSHIRE PLANNING OFFICER

Proposed Workshop at Caerbont for Cyril Norton and Son

The Local Member reported that he understood that the applicant was now prepared to enter discussions with officers on the landscaping of the above site. Accordingly it was

RESOLVED that determination of this application be deferred until the next meeting of the Committee to allow further discussions with the applicant on the landscaping of the site and that the applicant be advised to submit the necessary detailed plans for consideration by the Committee.

7. REPORT OF THE BRECKNOCKSHIRE PLANNING OFFICER

Application B/98/0049 - Proposed Extension and Improvements

7 Oddfellows Street, Ystradgynlais

The Committee were reminded that a decision on this application had been deferred at the last meeting to enable officers to negotiate with the applicant on a more appropriate design of the front elevation of the property. A letter had now been received from the applicant stating that the proposal would be altered to retain the door in the middle of the property therefore meeting the requirements of the Council, that the existing traditional symmetry of the front elevation of the property would be retained. Consent had therefore been granted, with conditions, under delegated powers on 29 May, 1998.

RESOLVED that the information be noted.

8. REPORT OF THE BRECKNOCKSHIRE PLANNING OFFICER

Enforcement - new Dwelling known as 4 Glanrhyd Road, Ystradgynlais

(site of former Roman Catholic Church Hall)

The Committee were informed that planning permission, subject to conditions, had been granted in 1993 for the above development. During routine monitoring of the development in December, 1997 it had been noted that some of the conditions relating to the planning consent had not been complied with and the applicant was requested to submit details of the boundary fencing and landscaping in accordance with Condition 6 and also complete the works to the new access to comply with Conditions 7 - 14. The details were submitted and the applicant requested a further period of time in which to complete the access. In December 1997 an additional period of four months was given and these necessary works have still not been undertaken. The applicant has now stated that there would be a delay of at least another three months and has requested a further extension to the time limit. The Highways Department had stated that 'Vehicles were clearly reversing and manoeuvring on the highway on the bend and were presenting unnecessary hazards to traffic'. Accordingly, it was recommended that unless the necessary works are carried out within a three month period, enforcement action be taken to ensure that the applicant is in compliance with the conditions contained in planning permission reference B/006755.

RESOLVED that Enforcement action be taken under Section 171A (1)(b) in respect of the breach of condition 14 of Planning Permission reference B/006755 which states "the access works shall be substantially completed to provide the visibility referred to in the report, a metalled surface for site traffic and on-site parking/turning areas adequate for construction traffic prior to commencement of any construction works within the site'. The works to be undertaken are contained in conditions 7-12 of the above planning permission which, when carried out, will ensure that safety and free flow of traffic on the adjoining County Class II road B4599 and that the period for compliance with the requirements of the notice be three months from the date the notice takes effect.

9. REPORT OF THE BRECKNOCKSHIRE PLANNING OFFICER

Upper Chapel Pastures - Site of Special Scientific Interest

The Committee noted that the Countryside Council for Wales had confirmed that the Upper Chapel Pastures site had been designated as a Site of Special Scientific Interest because of its herb rich grassland characteristic of the upland fringe of Mid Wales. It has a number of plant communities which were becoming increasingly rare as a result of agricultural intensification. It was confirmed that wide consultation would have been undertaken by the Countryside Council for Wales.

RESOLVED that the report be noted.

10. CWRT-Y-GOLLEN TRAINING CAMP, CRICKHOWELL

Meeting held 18 May, 1998

The Committee received the Minutes of a meeting held between representatives of the Council, the Ministry of Defence, the Brecon Beacons National Park Authority and the Development Board for Rural Wales regarding the Cwrt-y-Gollen Training Camp held on 18 May, 1998. It was noted that Councillor E.T. Morgan had tendered his apology for his inability to attend the meeting.

It was reported that no further information had been received from the Ministry of Defence and as soon as this was to hand a further meeting would be arranged.

RESOLVED that the Minutes be received and noted.

11. PLANNING APPLICATIONS

Details of the applications for planning permission together with the decisions of the Committee or of the Brecknockshire Planning Officer acting under delegated powers are appended to these Minutes.

Appendix 1 - Decisions taken by the Committee on 10 June, 1998

Appendix 2 - Decisions taken by the Brecknockshire Planning Officer acting under delegated powers.

12. PLANNING APPLICATIONS - BRECON BEACONS NATIONAL PARK AUTHORITY- FOR INFORMATION

The Committee received details of planning decisions of the National Park Authority.

COUNCILLOR MRS. S.D. FRANCIS

CHAIRMAN

RESOLVED that the Minutes be noted.

8. BRECKNOCKSHIRE SOCIAL SERVICES COMMITTEE

The Committee received the Minutes of the Meeting of the Brecknockshire Social Services Committee held on 8 May, 1998, as follows:

MINUTES OF A MEETING OF THE BRECKNOCKSHIRE SOCIAL SERVICES COMMITTEE HELD AT NEUADD BRYCHEINIOG, BRECON, ON FRIDAY, 8 MAY, 1998 AT 10.00 A.M.

PRESENT Councillor Mrs. I.B. Lewis (Chairman)

Councillors B.W. Davies, V.J. Gibbs, E.B.L. James, J.M. Like, Mrs. M. Roberts, Mrs. M. Taylor, R.E.P. Williams and R.H. Williams.

1. APOLOGIES

Apologies for absence were received from Councillors C.J. Mann, Mrs. D.M.J. James and E.T. Morgan.

2. DECLARATIONS OF INTEREST

No declarations of interest were made by Members.

3. MINUTES

The Chairman was authorised to sign the Minutes of the Meeting of the Committee held on 27 February, 1998 as a correct record.

Arising thereon:

Nevill Hall Hospital, Abergavenny

Proposed Downgrading to Community Hospital Status

The Chairman confirmed that an invitation had been extended to representatives of Gwent Health Authority to address a special meeting of Brecknockshire on their proposals for the downgrading of Nevill Hall Hospital, Abergavenny to Community Hospital status.

Members of the Committee sought information on the consultation paper on the future provision of mental health services in Powys and the Shire Operations Manager reported that the matter would be discussed by the County Social Services Committee in due course. Members requested that representatives of the Powys Health Care Trust be invited to attend the special meeting of Brecknockshire to explain the proposals contained in the draft consultation document on the future provision of mental health services in the County.

RECOMMENDED that representatives of Powys Health Care Trust be invited to attend the special meeting of Brecknockshire to explain the proposals contained in the draft consultation document on the future provision of mental health services in the County.

4. CHAIRMAN'S REPORT

Flooding at Talgarth

The Chairman wished to place on record her thanks to the staff of the Social Services Department for their excellent work following the recent flooding at Talgarth. She requested that a letter be sent to the Shire Operations Manager paying tribute to the staff concerned and also that a letter be sent from the Committee to Mr. David Gwynne, Housing Maintenance Inspector, Hay-on-Wye, for his sterling work during the emergency.

Members of the Committee expressed gratitude to the local Members, Councillors Mrs. I.B. Lewis and H.L. Evans, for the part that they played in co-ordinating help to those residents affected by the flooding and requested that a press release be issued giving details of the Council's involvement and paying tribute to the staff concerned. It was noted that a review of the Council's emergency planning procedures was to be undertaken.

RECOMMENDED TO BRECKNOCKSHIRE

1. That letters be sent to the Shire Operations Manager thanking the staff of the Social Services Department for their excellent work following the recent flooding at Talgarth and also to Mr. David Gwynne, Housing Maintenance Officer, Hay-on-Wye for the sterling work done by him during the emergency.

2. That a press release be issued giving details of the Council's involvement following the flooding in Talgarth and paying tribute to the staff who carried out the cleaning up process and giving assistance to the residents affected.

5. REPORT OF THE BRECKNOCKSHIRE OPERATIONS MANAGER

Review of Services

Details were provided on the activities undertaken by the Shire Department over the past three months. The report included statistical information, details of field work services, residential and day care establishments, information concerning the Shire Service Delivery groups and a progress report on Members' rota visits.

2.1 Care Management

Social Services Information Database

The Committee was pleased to noted that the initial phase of the new Social Services Information Database was now fully operational and was producing good results. The Care Management Team at the Ystradgynlais Office had become involved with Stage 2 of the project and had piloted a new care management and assessment module. When completed it was hoped that the new package would improve the quality of assessments and care plans and provide essential information to help staff monitor services.

Charging Policy

The revised charging policy was introduced at the end of January, 1998. Generally this had been fairly well received, however, some individuals had opted out of services as a result of the increase, and all had been fully assessed and those who declined the service were not deemed to be at any degree of risk. All services users were also given the opportunity to have their welfare benefits checked to ensure that they were claiming the benefits for which they were eligible.

Eligibility Criteria

An eligibility criteria had also been introduced and this had lead to some users having their service reduced, although, owing to the levels of dependency, this had only had a minimal impact on services for older people. Unfortunately leisure activities for people with learning difficulties had been curtailed, however efforts were being made to recruit volunteers through Volunteer Bureaux and Community Support organisations to assist users in these activities where appropriate.

Occupational Therapy

The Committee noted that both care management teams had qualified occupational therapists and there is a considerable demand for this service. A waiting list system resulted in an average delay in assessment response time of five months, although urgent cases are acted on immediately. The recruitment of a qualified worker for the Ystradgynlais area had resulted in more appropriate recommendations being made for Disabled Facilities grants.

Welsh Language Act

The Shire Operations Manager was pleased to report that his department was able to meet the demands of the Welsh Language Act.

Mental Health

Care Managers based in the care management teams continued to provide an approved social work service to the community mental health terms and to the out of hours emergency duty service.

Joint Working

Staff of the Department were attending discharge planning meetings at all community hospitals. Regular meetings were also taking place with district nursing staff and with General Practitioners. The Crickhowell project was continuing with the social workers based within the Primary Health Care Team and discussions were taking place with the Hay and Talgarth Practice about the possibility of introducing a similar project, although some accommodation problems had been identified.

Training

Staff had attended a comprehensive range of training courses which were proving to be very beneficial to the department.

Children's Services

The Shire Operations Manager reported that the Radnorshire Operations Manager, the officer responsible for Children's services, would attend the next meeting of the Committee. The behavioural problems of young persons at Maesyderi Children's Home at Brecon seem to have been resolved following a meeting with local residents.

There were currently 1.5 vacancies in the child care team and recent advertisements had not resulted in any applications, however, the posts had been advertised again and reasonable applications had now been received. Changes in the staffing arrangements at both Brecon and Ystradgynlais were outlined for the information of the Committee.

Members of the Committee were very pleased to note that a specialist bed for use by young people with a disability had been presented to Ty Canol, Brecon in March, which had been purchased in memory of the late Kath Doggett, the previous Manager, through a memorial fund and requested that a letter of thanks be forwarded to the late Mrs. Doggett's family.

RECOMMENDED TO BRECKNOCKSHIRE that a letter of thanks be forwarded to the late Mrs. Kath Doggett's family for the generous presentation of a specialist bed for young people with disabilities at Ty Canol, Brecon.

3.0 Community Liaison/Outreach Work

The Committee noted that Team and Care Managers continued to work with a range of voluntary organisations in the area to ensure the various groups provide the services to help the Department meet community care objectives.

The Shire Manager had recently met with local Members and the Brecon Dial-a-Ride volunteers to discuss future funding of the scheme and the problems associated with the provision of transport in the area. Members expressed concern that Brecon Dial-a-Ride scheme was increasingly being used to transport people to hospital and GP appointments and part of the funding within the total purchasing project within south Powys could be causing some of that demand. To date Dial-a-Ride had been unsuccessful in gaining any resources for this service and the department would continue to work with them.

A meeting had been held with the Management Committee of the Ystradgynlais Volunteer Bureau which had been experiencing serious financial shortfalls and unless funding is provided from whatever source, it was possible that the Bureau would close, with a subsequent loss of this valuable service to the community. The Local Member confirmed that unless funding was provided, the Bureau would close at the end of June, 1998 and it was disappointing to note that Celtic Energy was not prepared to assist. The Chairman of Brecknockshire reported that a meeting had been held with the County Treasurer and investigations were being made into possible sources of funding.

The Committee noted that the pilot out-reach project at the Abercrave Welfare Hall would be evaluated in September, 1998.

4.0 Joint Planning

The Committee noted that Shire Service Delivery groups had received and commented on the Children's Service Plan and the Social Care Plan.

5.0 Rota Visits

The Committee noted that no rota visits reports had been received since the last meeting of the Committee and noted the comments contained in the report of a rota visit to Brynhyfryd, Builth Wells on 9 January, 1998, a subject raised at the last meeting of Brecknockshire. A discussion ensued on the arrangements for rota visits and it was

RECOMMENDED TO BRECKNOCKSHIRE that an item on rota visits be placed on the agenda for the next meeting of the Brecknockshire Social Services Committee.

6.0 Residential Establishments

6.1 Trenewydd, Brecon

Members welcomed the appointment of the new Manager at Trenewydd, especially the fact that the applicant had nursing qualifications. Details of the proposed redecoration programme were noted by the Committee.

6.2 Cartref

The occupancy level had increased at Cartref and the Luncheon Club continued to be very popular. Details of the redecoration of the premises were provided for the information of Members.

6.3 Greenhill

The Manager had returned to her position following extended sick leave. Work on the extension would commence as soon as planning permission had been obtained from the Brecon Beacons National Park Authority. Local Members requested that a site meeting be held with the Architect to discuss the proposals for the bungalow development. The Committee also requested that local members be consulted on any major projects being undertaken in residential homes.

RECOMMENDED TO BRECKNOCKSHIRE that a site meeting be arranged with local Members and a representative of the Architects Department to discuss the proposals for the bungalow development. Also, that in future, local members be consulted on any major projects being undertaken in residential homes.

6.4 The Grove

The Grove continued to perform a very useful role and be very much part of the community at Ystradgynlais. The current Manager at the Grove had recently resigned her post and the position would be advertised as soon as possible.

6.5 Brynhyfryd

The Chairman reported on the rota visit made earlier in the year and Members of the Committee were very pleased to note the information.

7.0 Day Centres

7.1 Arosfa

The Committee noted the information provided on the activities at Arosfa, Brecon.

7.2 Maesyffynnon

Information noted.

7.3 Canolfan

The New Manager had settled into her post and enjoyed the challenge of the job and taking Welsh lessons.

Generally the day centres within the shire provided an excellent and cost effective service to the community.

7.4 Day Services for People with a Learning Difficulties

The Shire Manager reported that the whole model of day services for people with a learning difficulty was moving away from large institutional settings to more localised services being provided within local communities. There were several developments in Brecknockshire at present reflecting the change in service provision. A day centre service facility had been introduced at the Ystradgynlais area office which had proven very successful. There were also various dispersed sites within the Brecon area, the Llyn Piod site at Penlan, the Rural Skills Centre at Three Cocks, there were developments in the Talgarth area and these were to enable people to access local services as opposed to being transported to the John Hughes Centre. Accordingly, there were now less people accessing the John Hughes Centre which, even in good condition would now not be used as it had been in the past. The building now required substantial capital investment which was not available, and a decision had been taken to relocate the services provided on smaller sites. A project team had been established to investigate this issue, chaired by the Brecknockshire Service Manager, and a consultation day had been held recently with all service users and their carers and there was unanimous support for the centre to be re-provided elsewhere. There was also a great willingness on behalf of the users and carers to join with officers to find a suitable alternative.

8.0 Departmental Restructuring

Details of the proposed departmental restructuring of the management of the Social Services Department was provided for the information of the Committee.

8.1 Statistical Information

The Committee noted the information.

RECOMMENDED TO BRECKNOCKSHIRE that the report be noted.

6. REPORT OF THE BRECKNOCKSHIRE OPERATIONS MANAGER

Service Evaluation Reports - Independent Residential Establishments in Brecknockshire

The Committee noted the Service Evaluation Reports on the following independent residential homes in Brecknockshire:

(a) 37 Pont Aur, Ystradgynlais (Cartrefi Cymru)

(b) Glanafon, 8 River View, Glasbury - H28 (Powys Health Care Trust)

7. REPORT OF THE BRECKNOCKSHIRE OPERATIONS MANAGER

Inspection of Local Authority Homes for Older People in Brecknockshire

The Committee noted the Service Evaluation Reports provided on the following local authority homes in Brecknockshire:

(a) Trenewydd, Llanfaes, Brecon

(b) Cartref, Hay-on-Wye.

COUNCILLOR MRS. I.B. LEWIS

CHAIRMAN

Arising thereon:

Nevill Hall Hospital, Abergavenny

Proposed Downgrading to Community Hospital Status

The Chairman reported that the Special Meeting of Brecknockshire to receive details of the proposals of the Gwent Health Authority will be held on Tuesday, 4 August, 1998 at 2.00 p.m. It was agreed that representatives of the Powys Health Care NHS Trust be invited to the meeting to explained the proposals on the future provision of mental health services in the County.

Rota Visits

The Chairman of the Social Services Committee informed Members that a copy of the report of the rota visit to the John Hughes Centre was available on request from the Shire Operations Manager. It was agreed that a presentation on rota visits would be made to the next meeting of the Brecknockshire Social Services Committee, with the meeting commencing at 10.00 a.m.

The Shire Operations Manager explained the current situation in respect of the future provision of day services for people with learning difficulties and in particular the eventual closure of the John Hughes Centre, Brecon. It was agreed that an item on this subject be included on the agenda for the next Brecknockshire Social Services Committee.

RESOLVED that subject to the foregoing the Minutes be approved and adopted.

9. BRECKNOCKSHIRE HOUSING, ENVIRONMENTAL HEALTH AND TRADING STANDARDS COMMITTEE

The Committee received the Minutes of the Meeting of the Brecknockshire Housing, Environmental Health and Trading Standards Committee, as follows:

MINUTES OF A MEETING OF THE BRECKNOCKSHIRE / SIR FRYCHEINIOG HOUSING, ENVIRONMENTAL HEALTH AND TRADING STANDARDS DEPARTMENT HELD AT NEUADD BRYCHEINIOG, BRECON, ON WEDNESDAY 20 MAY, 1998 AT 10.30 A.M.

PRESENT Councillors B.W. Davies, D.E. Davies, H.L. Evans, Mrs. S.D. Francis, Mrs. B.L. Greet, Mrs. L. Jarman-Harris, O.V. James, Mrs. J.M. Jones, J.M. Like, A.M. Morgan, P.M. Norbury, T.J. Probert and Mrs. B.R. Watkins

1. CHAIRMAN

RESOLVED that Councillor T.J. Probert be elected Chairman of the Committee for the ensuing year.

2. VICE-CHAIRMAN

RESOLVED that Councillor A.M. Morgan be elected Vice-Chairman of the Committee for the ensuing year.

3. APOLOGIES

An apology for absence was received from Councillor V. Gibbs.

4. MINUTES

The Chairman was authorised to sign as a correct record the Minutes of the Meeting of the Committee held on 17 February, 1998.

5. REPORT OF THE ASSISTANT CHIEF TRADING STANDARDS OFFICER

Ystradgynlais Advice Centre

Details were provided of the use of the Consumer Advice Service provided at Ystradgynlais for two hours a week. During the year ending 31 March, 1998 an average of 2.98 (three) persons had used the service per week and in a number of instances assistance had been provided to consumers in obtaining redress from traders. Close liaison had been maintained with the Citizens Advice Bureau in Ystradgynlais and a number of complaints had been referred to the Consumer Advice Centre by the CAB during the year. It was felt by officers that the service was responding to the needs of the people of the Ystradgynlais area and recommended that it be continued for a further year and that suitable publicity be given to the facility to ensure its continued use.

RECOMMENDED TO BRECKNOCKSHIRE

1. That the Advice Service currently provided by the Department on Fridays at Ystradgylais Library be continued for the coming year as it is responding to the needs of the people living in the Ystradgynlais area and

2. That suitable publicity is given in the area to this facility to ensure its continued use.

Validate Cards - Proof of Age

The Committee were pleased to note hat the Proof of Age Scheme had been officially launched in Ystradgynlais on 30 April at Maesydderwen School with the support of a number of agencies. Sponsorship had been provided from Photo-me and Celtic Energy. Prior to the launch twenty four retailers in the Ystradgynlais area had been visited and made aware of the scheme as their support was vital to ensure success of the initiative. It was hoped that all young people in Powys during the coming year would have access to a validate card and this was being pursued by Powys Health Promotion Unit with the support of the other agencies.

RECOMMENDED TO BRECKNOCKSHIRE that the information be noted.

Departmental Activities - February-April, 1998

1.0 Complaints and Advisory Service

The Committee noted the excellent response times for complaints and enquiries. In the three month period ending 30 April, 1998, 290 complaints and enquiries were received and redress obtained by consumers amounted to £6,726.

Complaints had been made to the department following approaches by itinerants offering their services for tarmacing lanes and drives on the basis that it was cheap tarmac left over from other jobs. Investigations were continuing on one job done in the Crickhowell area where the complainant had paid £1700 for sub-standard work.

The public had also been warned following complaints made to the department about televisions and video recorders allegedly being described as 'brand new' by itinerants travelling from door to door. The packaging hid markings which indicated that they were second hand.

5.0 Investigation and Reporting of Offences

At Llandrindod Wells Magistrates' Court on 26 March, 1998 an electrician pleaded guilty to an offence of making a false statement that an installation had complied with electrical regulations. A fine of £500 had been imposed, with costs of £345 and compensation of £400.12 being awarded to the complainant.

5.3 Proceedings were instituted against an importer for causing a retailer in Ystradgynlais to sell an unsafe baby's dummy holder. The case had been withdrawn on legal advice and the company agreed to accept a formal caution and agreed to pay the prosecution costs of £462.00 with £30.00 compensation to the complainant. The matter had been fully discussed with the complainant who had been in agreement with this decision.

5.4 Members were reminded of previous concerns on one day sales. On 20 April, 1998 at Mold Crown Court a person who assisted in the conduct of Mock Auctions in Powys in late 1996 and early 1997 had entered a plea of guilty to three offences under the Mock Auctions Act 1961. The firm had held seven one day sales in Powys including one in Builth Wells. The person was sentenced to 150 hours community service and was required to give £350 in compensation to complainants and £150 towards the prosecution costs. Further charges against the person who had conducted the sale remained outstanding. A warrant for his arrest had been issued by the Court.

6.0 Inspection and Preventative Enforcement

The Committee noted the information.

7.2 New Legislation

7.2.1 The Committee noted that new cattle identification regulations came into force on 15 April, 1998 requiring all bovine animals born after 1 January, 1998 to be fitted with a tag in each ear. Of the two tags, one must be an approved Primary tag of a certain size and type and the other an approved secondary tag. Both will have the same identification number, so that if one falls off, the animal could still be identified via the second tag.

In exceptional circumstances, cattle born after 1 January, 1998 had been permitted to move with only one tag due to a shortage in the supply of ear tags from manufacturers, however the supply shortages were being addressed and MAFF would be placing an advertisement in the farming press shortly announcing that following agreement with the Farming Unions, from 15 June, 1998, they would expect the double tagging requirement to be fully complied with.

7.2.2. It was noted that the new computerised Cattle Tracing system (CTS) run by the British Cattle Movement Service (BCMS) would be launched on 28 September, 1998 and would require all keepers of cattle to notify BCMS about the births, movement and deaths of cattle. This would enable checks to be made more easily where cattle have been during their lives, to trace cattle more easily if there was a disease outbreak and to give greater assurance to buyers about an animal's history.

7.3 BSE Statistics

During the period January - March, 1998 one suspected case of BSE had been investigated in Brecknockshire and the result was awaited. There had been 22 confirmed cases in Wales during the same period as compared to 317 during the whole of 1997.

Details of the key management statistics were noted by the Committee.

RECOMMENDED TO BRECKNOCKSHIRE that the report be noted.

6. REPORTS OF THE BRECKNOCKSHIRE ENVIRONMENTAL HEALTH MANAGER

1.0 Environmental Protection Act 1990 Part 1 - Authorisations

(i) Transco Site near Clydach, Gilwern, Gwent

The Committee were reminded that an application had been received from Transco for an authorisation under Part 1 of the Environmental Protection Act 1990 to operate a process involving the odourising of natural gas. The guidance notes had now been received from the Secretary of State and an authorisation had been issued to Transco.

(ii) Hillcrest Motors, Brecon Road, Ystradgynlais

The authorisation issued to the proprietor of Hillcrest Motors, Brecon Road, Ystradgynlais for the operation of a small waste oil burner was now no longer necessary as the appliance was no longer used to burn oil and accordingly the authorisation in respect of this process had now been revoked.

2.0 Door Supervision Registration Scheme

Several local authorities had introduced Door Staff Registration Schemes using powers conferred on the authorities responsible for licensing places used for public music and dancing contained in the Local Government (Miscellaneous) Provisions Act 1982. A request had been received from the Dyfed/Powys Police for the Council to introduce such a scheme in Powys. However, information had come to light recently which questioned the legality of such schemes. The matter had been referred to the County Secretary's Department for consideration and a further report would be submitted to the Committee on the outcome in due course.

3.0 Benchmarking Study of Food Safety Inspections of Premises

The Committee noted that the Council had been invited to participate in a Benchmarking study of Food Safety Inspections as part of a Best Value exercise. The Benchmarking exercise would involve the study of the unit cost of inspecting food premises from a variety of risk categories and would be carried out over a twelve month period commencing this month. The results of the study would be reported back to the Committee on completion of the exercise.

4.0 Proposed Licensing of Butchers' Shops

The Government had sought views on proposed changes to existing hygiene legislation which were intended to address the recommendations on the licensing of butchers' shops made in the Pennington Report following the E-coli outbreak in central Scotland in 1996 which had resulted in 20 deaths. The Director of Housing and Environmental Health had submitted a report on the matter to the County Housing, Environmental Health and Trading Standards Committee and this was appended for the information of the Committee.

5.0 Dogs (Fouling of Land) Act 1996

The Committee were reminded that a report had been considered in February, 1997 on the provisions of The Dogs (Fouling of Land) Act 1996 which enabled the majority of land to which the public had access to be 'designated' where it would be unlawful for the person having charge of a dog not to remove their faeces forthwith. The Director of Housing, Environmental Health had submitted a report, a copy of which had been appended for the information of the Committee, to the County Housing, Environmental Health and Trading Standards Committee on 16 March, 1998 which had resolved to adopt powers under the Act. Accordingly, a notice had been published in the press, of the Council's intention to make an Order to implement The Dogs (Fouling of Land) Act 1986 on all eligible land on a Powys-wide basis.

Members of the Committee were concerned that not enough publicity was being given to the new provisions and the procedure for public awareness of responsible dog ownership was explained in detail.

6.0 Health and Safety Enforcement

Health and Safety at Work, etc. Act 1974 - Withdrawal of 'Notice of Intent' Procedures: 1 April, 1998

Recent guidance had been received from the Health and Safety Commission under Section 18 of the Health and Safety at Work Act on enforcing health and safety legislation to provide consistency of approach by local authorities and to ensure proper enforcement of health and safety law.

Previous guidance, issued in February, 1996 requested that local authorities, before taking any form of action, had to serve 'Minded to' notices and these advised the proprietor of any business that the authority was minded to take formal action and the proprietor then had the opportunity of discussing with the authority prior to any formal notices being issued. This procedure had been criticised as being time consuming, unnecessary and confusing for both the authority and the proprietors. Accordingly, the new guidance to take effect on 1 April, 1998 removed the requirement to issue 'Minded to' notices when considering health and safety enforcement action. The current guidance also ensured that health and safety enforcement procedures were in line with the Government's enforcement 'Concordat' which emphasised better regulation and set out the principles of good enforcement practice. A new leaflet for businesses entitled 'What do expect when a Health and Safety Inspector calls' was appended for the information of the Committee.

7.0 Activity Report for the Period 1 January to 31 March, 1998

Details were provided of the work undertaken by the Environmental Health Service in Brecknockshire during the first quarter of 1998.

Complaints and Service Enquiries

The Committee noted that during the period the department had received 862 requests for service and 726 of these were dealt with on the same day and 816 (95%) were responded to within the response target time.

Commercial and Food Safety Section

The Committee noted that 191 Food Safety and Health and Safety Inspections had been undertaken, with 7 formal notices and 102 informal notices being served.

Food Samples - All Wales Shopping Basket Survey

A total of 32 food samples had been submitted with 4 being of unsatisfactory microbiological quality. Advice had been given in these cases and resamples would be taken shortly to ensure quality had improved.

Air Pollution Monitoring

(i) Nitrogen Dioxide Monitors

Details were provided of the outcome of the monitoring at the four sites in Brecknockshire.

RECOMMENDED TO BRECKNOCKSHIRE that the report be noted.

7. REPORT OF THE BRECKNOCKSHIRE HOUSING MANAGER

1.0 Sale of Council Properties

The Committee noted that 54.3% of the Council's eligible housing stock had been sold. Inquiries to purchase Council properties were continuing at a steady pace.

2.0 Garden Competition 1998

The Committee agreed that the Garden Competition should continue for the current year.

3.0 Estate Partnership Bids - Penybryn, Ystradgynlais

The Committee were informed that the former Brecknock Borough Council had received funding from the Welsh Office some years ago to undertake capital works under the Estate Partnership Scheme for capital works at the Penybryn Estate in Ystradgynlais. Earlier this year the Welsh Office had written to all Councils informing them that funds were available for new schemes under the Estate Partnership Scheme, a bid had been submitted and the Shire Manager was pleased to report that this had been successful. The matter had been discussed with the County Treasurer's Department who had confirmed that sufficient funds were available from capital receipts to match fund the allocation. The sum of £25,200 had been allocated for the 1998/99 financial year and £14,300 for the 1998/2000 financial year.

RECOMMENDED TO BRECKNOCKSHIRE that the allocation from the Welsh Office be accepted and that it be match funded from Capital Receipts.

4.0 Housing Painting Programme

The Committee noted the position with regard to the Housing Painting Programme.

5.0 Housing Capital Programme

Schemes committed from 1996/97.

The Committee noted the information.

5.1 1997/98 Capital Schemes

The Committee noted the information provided on the Upgrading of Community Alarms, Replacement PVCu windows and the Recladding/Insertion of Cavity Trays.

Upgrading Heating Systems

Details were provided of the problems experienced with heating installations at two houses at Newton Green, Llanfaes. A quotation had been received from N.E. Barrow, Heating Engineers, in the sum of £3,608 (being the lowest of two tenders received) to carry out the emergency work as the heating systems had to be 'shut down'. During the annual service check on this site further problems were discovered with the flues on the remaining five houses on the site and the heating systems also had to be shut down. This work had been carried out by N.E. Barrow, Heating Engineers, as an emergency item on a pro-rata rate in the total sum of £8,840.00 under the Council's Financial Standing Order 2.4(iv) and (vi). Confirmation of this action was sought from the Committee.

RECOMMENDED TO BRECKNOCKSHIRE that the action taken for N.E. Barrow, Heating Engineers, to carry out emergency work to the flues of five properties at Newton Green, Llanfaes, Brecon in the sum of £8,840 under the Council's Financial Standing Order 2.4 (iv) and (vi) be approved.

Electrical Rewiring

The Committee noted the information.

Upgrading of Central Heating

Tan Dderwen, Llangattock

It had been intended to invite quotations for work to be carried out during June 1998, however, service checks had recently been undertaken and heating systems at three of the properties had to be condemned. It had been necessary to arrange for this work to be undertaken as an emergency and quotations had been obtained from two contractors, with the lowest tender being submitted by N.E. Barrow, Heating Engineers, in the sum of £1,683 per property. Instructions were given to N.E. Barrow to proceed with this work as the tenants were using temporary heating. A further four properties with similar heating systems remained to be upgraded and authority was sought to utilise the same company to complete the installations on a continuation basis at pro-rata rates.

RECOMMENDED TO BRECKNOCKSHIRE that the action taken for N.E. Barrow, Heating Engineers to complete the heating installations at the remaining four properties At Tan Dderwen, Llangattock on a continuation basis at pro-rata rates under the Council's Financial Standing Order 2.4 (vi) be approved.

Insulation Works carried out in conjunction with the Home Energy Efficiency Scheme

The Committee noted that work was progressing well on the scheme throughout Brecknockshire. To date insulation work had been authorised on 353 properties, with the total value of work being £100,199.53 with the Council's contribution being £30,151.05. as part of the capital programme. Funds had also been provided from the Housing Revenue Account reserves and the programme had been accelerated in an effort to complete the majority of properties before the autumn in order that tenants would receive the benefit of increased insulation and lead to lower fuel bills for them.

Maintenance Contracts for Solid Fuel and Gas Fired Heating Appliances

It was explained that Salter Heating Services were currently engaged on five of the six maintenance contracts. Their performance during 1997/98 did not meet the specification timetables which resulted in a considerable number of properties having the annual service carried out in the period November to March causing inconvenience to tenants. A meeting was held with the contractor on 9 April to discuss their performance and an assurance was given by the Contractor that all service calls (with the exception of 'difficult access' situations) would be completed by 1 September, 1998. The above situation would be monitored and a further report on the contractor's performance would be made to the November meeting of the Committee.

RECOMMENDED TO BRECKNOCKSHIRE that the report be noted.

8. REPORT OF THE BRECKNOCKSHIRE HOUSING MANAGER

Council House Rents

The Committee noted the increase in rent arrears as compared with the same period in 1997. It was pointed out, however, that the percentage of rent arrears in comparison to the amount of rent collected was only 0.8% as compared to the Welsh average of 2%.

RECOMMENDED TO BRECKNOCKSHIRE that the report be noted.

9. JOINT REPORT OF THE DIRECTOR OF TECHNICAL SERVICES, COUNTY SECRETARY AND DIRECTOR OF HOUSING AND ENVIRONMENTAL HEALTH

Private Sewer Systems in Pendre Gardens and Beechgrove, Brecon

The report, which had been prepared for the information of the Committee, gave details of the difficulties with the private sewers in Pendre Gardens and Beechgrove, Brecon. The estate had been constructed in 1970s and since then the developer had gone into liquidation. The sewers, which met the Building Regulations at that time, were not adopted on the estate and were now deteriorating and had for some time been causing problems. Without prejudice, Dwr Cymru/Welsh Water undertook a superficial survey of the site to determine the locations of the manholes and the sewer runs and to determine the materials the sewers were made of. They had given indicative costs of the alternatives of repair and those alternatives were explained to the Committee. Attention was drawn to paragraph 4.2 of the report which stated that officers of the Council were sympathetic to the residents' situation, and that the residents were the victims of circumstance, but it was believed that the matter lay between the houseowners and the developer who had now gone into liquidation. Officers facilitated a meeting with residents in January and as a result, a residents association had been established. It was anticipated that the formation of the residents association would be a vehicle for progressing the matter and hopefully a reach satisfactory resolution in due course. It had been suggested by residents at that meeting that a full survey of the sewer system would be needed and this could cost in the region of £20,000. It was considered that there was no legal liability on the Authority to undertake or fund such a survey and no specific powers existed to do so.

The Committee noted the information and requested that officers investigate the possibility of obtaining funding from the Welsh Office to undertake such a survey. An assurance was given that officers would continue to liaise with the Residents Association and to investigate the possibility Welsh Office and other funding to undertake a survey of the sewer system at Pendre Gardens and Beechgrove, Brecon.

COUNCILLOR T.J. PROBERT

CHAIRMAN

Arising thereon:

Report of the Shire Environmental Health Manager

Dogs ( Fouling of Land) Act 1996

At the request of a Member the Shire Environmental Health Manager undertook to keep Community Councils informed of latest developments on enforcement in respect of this legislation.

Estate Partnership Bids - Penybryn, Ystradgynlais

The Committee welcomed the additional funding for the Estate Partnership Scheme at Penybryn, Ystradgynais and it was agreed that the Tenant Participation Officer be requested to give a presentation to a future meeting of the Brecknockshire Housing, Environmental Health and Trading Standards Committee on the work being carried out at Penybryn and to provide details of the Tenant Participation service in general.

RESOLVED that the Brecknockshire Tenant Participation Officer be requested to give a presentation to a future meeting of the Brecknockshire Housing, Environmental Health and Trading Standards Committee.

Upgrading Central Heating Systems

Newton Green, Llanfaes

The Local Member paid tribute to the Housing Department for the emergency work undertaken by them in dealing with leakage of carbon monoxide fumes at properties at Newton Green. She sought information as to whether consideration had been given to the provision of carbon monoxide testers in Council houses. The Shire Manager reported that the matter was currently being investigated and a report would be submitted to the Committee in due course.

RESOLVED that subject to the foregoing, the Minutes be approved and adopted.

10. BRECKNOCKSHIRE COMMUNITY, LEISURE AND RECREATION COMMITTEE

The Committee received the Minutes of the meeting of the Brecknockshire Community, Leisure and Recreation Committee held on 1 June, 1998, as follows:

MINUTES OF A MEETING OF THE BRECKNOCKSHIRE / SIR FRYCHEINIOG COMMUNITY, LEISURE AND RECREATION COMMITTEE HELD AT NEUADD BRYCHEINIOG, CAMBRIAN WAY, BRECON, ON MONDAY 1 JUNE, 1998 AT 10.30 A.M.

PRESENT

Councillors B.W. Davies, Mrs. S.D. Francis, Mrs. B.L. Greet, C.G. Gwillim, E.B.L. James, Mrs. I.B. Lewis, J.M. Like, P.M. Norbury, Mrs. M. Roberts, Mrs. M. Taylor, Mrs. D.G. Thomas, Mrs. B.R. Watkins, Mrs. H.J. Whittall and R.E.P. Williams.

1. CHAIRMAN

RESOLVED that Councillor R.E.P. Williams be elected Chairman of the Committee for the ensuing year.

2. VICE-CHAIRMAN

RESOLVED that Councillor Mrs. H.J. Whittall be elected Vice-Chairman of the Committee for the ensuing year.

3. APOLOGIES

An apology for absence was received from Councillor I.G. Jones.

4. DECLARATIONS OF INTEREST

Councillor Mrs. M. Roberts declared an interest in Grant Application CG2173 and CG2083.

Councillor Mrs. B.R. Watkins declared an interest in Grant Application CG2014.

Councillors P.M. Norbury and Mrs. D.G. Thomas declared an interest in Grant Application CG2083.

5. MINUTES

The Chairman was authorised to sign as a correct record, the Minutes of a Meeting of the Committee held on 9 March, 1998.

6. CORRESPONDENCE

Letters of appreciation for grant aid were received from the following organisations:

Henderson Hall, Talybont on Usk Management Committee.

Brecon Volunteer Bureau

Llangattock Community Hall

Llangattock Community Council

Ystradgynlais Volunteer Centre

Complimentary tickets to a performance by Junior Arts Alive

7. YOUNG FARMERS CLUBS

Annual Report

The YFC Co-Ordinator outlined the annual report of the Brecknock Federation and the Committee noted that there were 777 Brecknock members out of a total of 2005 across Powys. Details of the various participative activities during the past year were provided, ranging from mixed football to restoring a church yard, from parachute jumping to raise money for charity to karaoke and pantomime. It was explained that every activity with the YFC was important in its own right as it developed very important skills which were invaluable to a young person's development. The Committee noted the Training and Development programme, International Scholarships awarded and the outstanding achievements of the Brecknock Federation during 1997 and 1998.

RECOMMENDED TO BRECKNOCKSHIRE that the report be noted.

8. REPORT OF THE SENIOR ASSISTANT DIRECTOR, YOUTH AND COMMUNITY

Llanbedr Community Hall

The Committee were reminded of the continuing controversy surrounding the proposal to build a new community hall at Llanbedr. Since the award by the Millennium Commission of £181,415 towards the capital costs of a new hall, a group opposing the scheme had actively campaigned to reject the offer and to suggest the refurbishment of the existing church hal